How to Respond to Plan Review Corrections in Hillsboro, OR

Hillsboro reviews building and engineering submittals in ePlans, its ProjectDox system. When a reviewer needs changes, the City emails you and opens an Applicant Resubmit Task. Building and engineering reviews can take more than one round; land use submittals usually get a single review, with conditions placed on the decision.

How the resubmit task works

1. Open the task from the City's email or from the Task tab in ProjectDox.

2. Accept the task so the electronic form loads.

3. Open Review Comments, and type a response to each item in the right-hand column. The comments can be exported to Excel.

4. Upload corrected files, named exactly the same as the originals.

5. Check the box and select Resubmit to City of Hillsboro.

Mistakes that cost a round

• Leaving the task open. If the task still shows in your list, the City has not received your response.

• Renaming files. A corrected sheet with a new name does not replace the old one.

• Answering in the form only. Each response should point to the revised sheet and detail.

• Splitting the response. Resubmit everything at once so every reviewer sees a complete set.

Before you resubmit

Check the corrected set against the City's One and Two Family Dwelling Checklist and Residential Site Plan Requirements, or the commercial checklists for commercial work. Structural, civil and energy items need the engineer's revised calculations in the same submittal. The model building codes treat an application as abandoned 180 days after filing unless it is being pursued in good faith, and allow the building official to extend it (IBC and IRC Section 105.3.2). Confirm the local rule and the date on your file before you assume there is time left.

Common questions

Where do Hillsboro plan review corrections show up?

As an Applicant Resubmit Task in ProjectDox, announced by email from the City.

How do I know Hillsboro received my corrections?

The task disappears from your list once it is submitted. If it is still there, the City has not received it.

Do corrected files need the same name?

Yes. Corrected files should be named exactly the same as the original files.

How SASHKOV handles it

• Reads every correction comment and builds one item list across all review disciplines.

• Coordinates structural, civil, energy and survey items with the licensed consultants under one SASHKOV contract.

• Revises the set so every item is resolved on the drawings, with a response that names the sheet and detail for each comment.

• Resubmits one complete package through the City's portal and tracks each review to issuance, in business days.

Where a building requires a licensed architect or engineer of record, SASHKOV brings them into the contract.

Stuck in a correction cycle? See Corrections and Permit Recovery and the City of Hillsboro permit page.

Have a resubmit task open now? Send the comments and permit number, and SASHKOV will scope the response and the timeline in business days.